FIRPA (Student Records)

FIRPA (Student Records) 

The Family Educational Rights and Privacy Act (FERPA) is a Federal law that protects the privacy of student education records.  The following rights are covered under APS Policy and PIP 25-1.9 Privacy Rights and Regulations.

Rights and Procedures

  • School officials shall have access to student records only for legitimate educational purposes and to carry out their responsibilities to each student.
  • The release of student record information to others depends upon a written release from the parent/guardian, student 18 years old or over, or legally emancipated minor.  Under certain circumstances and applicable laws, information may be released to other agencies, such as Child Protective Services, without parent permission.
  • Parents have the right to inspect, review, and confirm the accuracy of the student’s educational record. They may seek to amend their child’s records believed to be inaccurate or misleading. 
  • Any amendments to a student’s educational record, including destruction of academic, disciplinary, personal data card, assessments, and immunization records, should be done through approval of the Assistant Superintendent, Student Services or designee.
  • Parents have a right to file a complaint regarding records violations with the U.S. Department of Education.
  • Parents or guardians have a right to obtain a copy of the student record policy of the school district.  This information is summarized annually in the APS Handbook.
  • Parents have a right to request complete copies of all educational information in their child’s file. APS typically does not charge for copies requested within reasonable time frames.  Repeated requests for copies of the same record may result in a charge. Please contact the APS Office of Pupil Services if you have questions.
  • Federal law requires that the school district comply with parent requests for access to records within 45 days or less. The district would also include requests for copying records within this timeline as well. It is in rare instances that it should take this length of time.